Speak the Language of Global Supply Chains
Eliminate manual data entry errors and instantly connect with major trading partners using built-in EDI and PIDX integration. 🔥
(B2B) Data Exchange Formats
A data exchange format is a standardized, machine-readable language used to share information between different software applications. In the world of B2B commerce, it acts as the "digital handshake" that allows your warehouse system to automatically understand a purchase order from a distributor’s system, regardless of which software they use.
Why Standardize Your Data Exchange?
Manual entry is the bottleneck of modern logistics. By switching to our automated, industry-standard formats, your warehouse or distribution center can unlock measurable performance gains:
Cut Order Processing Time by 60%
Replace email and PDF orders with instant, machine-to-machine data transfer. Reports show EDI implementation reduces order-to-cash cycles by up to 50%.
Achieve 100% Data Accuracy
Human error rates in manual entry range from 1% to 4%. Automated data exchange virtually eliminates re-keying mistakes, preventing costly returns and disputes.
Reduce Operational Costs
Processing a manual document costs more than its digital equivalent. Automated invoicing and ordering can save money annually in administrative labor.
Unlock New Revenue Streams
Enterprise Clients (like 80% of Fortune 500 companies) simply will not onboard suppliers who rely solely on manual processes. Position your business as "enterprise-ready" and gain access to lucrative contracts with large retailers, manufacturers, and global corporations.
Streamline your business operations by automating essential documents exchange
Supported Data Exchange Formats
Vektor offers out-of-the-box support for the two most critical standards in general logistics and the energy sector.
EDI
(Electronic Data Interchange). The universal standard for retail, manufacturing, and 3PL logistics.
EDI is the automated, computer-to-computer exchange of standard business documents (like purchase orders, invoices, shipping notices) between companies in a common electronic format, replacing slow, paper-based processes for improved efficiency, accuracy, and speed in supply chain and B2B transactions. EDI relies on agreed-upon technical standards (like X12, EDIFACT) for seamless, system-to-system communication, eliminating manual data entry.
Key aspects
- Automation: Moves data directly from one company's system to another's without human intervention.
- Standardization: Uses defined formats (e.g., X12, EDIFACT) to ensure both systems understand the data, regardless of internal software.
- Business Documents: Facilitates exchange of common documents like purchase orders, invoices, shipping notices, and payment information.
- Benefits: Reduces costs, minimizes errors, speeds up transactions, and enhances supply chain visibility.
- How it works: A document is created in an internal system, converted to an EDI standard format by translation software, sent to the partner, and then processed by their system.
Common Use Cases
- Supply Chain: Manufacturers sending orders to suppliers, wholesalers sending invoices to retailers.
- Logistics: Sharing bills of lading and delivery confirmations.
- Financial: Exchanging payment and remittance data.
Supported Standards: ANSI X12 (North America), UN/EDIFACT (Global). Key Warehouse Transactions:
- EDI 850: Purchase Order (Receive orders instantly).
- EDI 810: Invoice (Get paid faster with digital billing).
Faster, more reliable, and cost-effective transactions
PIDX
(Petroleum Industry Data Exchange). The gold standard for distributors serving the Oil & Gas industry.
PIDX is the global standards organization for the oil and gas industry, developing EDI and XML standards to facilitate seamless digital business, including procurement, invoicing, and, more recently, cloud-based data repositories. It establishes standardized processes (e.g., in Invoice, Order, and Field Ticket) for trading partners to improve efficiency and reduce costs.
Key aspects
- Purpose: Founded in 1987, PIDX provides a forum for developing industry-wide, technology-agnostic standards for data exchange, covering the entire "well to filling station" supply chain.
- Standards & Technology: PIDX defines formats for business processes using XML and supports Electronic Data Interchange (EDI) and, in some systems, RosettaNet RNIF 2.0.
- Benefits: Using PIDX reduces, or eliminates, proprietary, costly, and restrictive data solutions, enabling faster interoperability and a higher return on investment (ROI).
- Adoption: Over 120 oil and gas companies, including major operators, independents, and 18 third-party solution providers, use these standards.
- Focus Areas: Key focus areas include eBusiness standards for procurement (Procure-to-Pay), invoice processing, and downstream codes for terminal, company, and product data
Ready to Stop Typing and Start Scaling?
Integrations
We integrate into your existing workflow
Administrative and Accounting
ERP, SAP, QuickBooks and almost any custom accounting software
CRM (Customer Relation Management)
Freshales, HubSpot, Zoho and almost any other CRM software with API capabilities
Online payments
Authorize.NET, Braintree, Paypal, Stripe and almost any other platform with API capabilities
Productivity
Cloud and desktop spreadsheet software (eg: Google Spreadsheet, Microsoft Excel)
Marketing, Analytics and Chat
Google Analytics/Tag Manager, Facebook Pixel, Hotjar, Microsoft Clarity, Chatra, Tawk.to
Automations and any more...
Zapier, IFTTT, Make, Integrately and almost any automation plaftorm
All Industries
An exceptional solution for all industries
Health and pharmacy
Transportation
Industrial and construction
Food and beverage
Commerce and services
Many more...
Launch into the digital era with our expertly crafted B2B solutions
Frequently Asked Question
Can anybody online see my prices?
No, it's a secure and private, password-protected, online store. You have complete control over who has access, and can revoke at any time.
Do I have to update my prices and stock one by one?
No, we recommend setting up our fully-automated catalog sync with your administrative system.
Can I send quotes?
Yes, you can create elegant looking quotes branded with your logo, and built easily with products from your catalog
Does it handle inventory?
Yes, inventory is auto-updated upon purchases, and then synced with your administrative system.
I already have a website in wordpress
Most likely you have a corporate website for information, but it's the crucial transactional aspect. Your customers expect an up-to-date catalog and the ability to purchase online.
I already have a digital catalog in PDF
There's a huge operational cost to edit the PDF document, and it doesn't stay up-to-date for long. Most importantly it's missing the transactiona aspect. Your customers expect an up-to-date catalog and the ability to purchase online.
Pricing
Choose the right size for your business
SMB Small and Medium Business
$130/month
- Unlimited products, orders, quotations
- 150 registered customers
- 5 registered sellers
- Catalog sync 2 times /day
- SSL certificate
- Help and support
- No comission on sales
- + Installation Kit
Advanced Competitive Businesses
$255/month
- (Everything in previous plan)
- 400 registered customers
- 15 registered sellers
- Catalog sync every hour
- Custom corporate domain
- No comission on sales
- + Installation Kit
Enterprise Industry Leaders
$455/month
- (Everything in previous plan)
- Unlimited registered customers
- Unlimited registered sellers
- Catalog sync every 5min
- No comission on sales
- + Installation Kit
Installation Kit (one-time setup fee)
Includes:
✔ Configuration y store branding with your logo
✔ Initial data import (products, customers, sales team)
✔ Walkthrough for key stakeholders and users
✔ Training session for the sales team (max 5)
$2,500
$3,500
Limited offerHow do we get started?
This is the outline, it's a very simple process and we'll be there for every step:
-
Setup your online wholesale store
We setup your wholesale online store. Fully customized with your brand (every page, order, quote, email, etc.)
-
Load it up with your catalog
We setup your digital catalog with SKU, name, description and photos. Ideally, fully automated sync with your administrative system.
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On-board your customers
Now we create access to your customers and greet them with a welcome message so they can start buying.